Faculty & Staff

We are beginning to shift our digital content strategy to align with an initiative described by University Information and Technology (UIT) in their article Reshaping the Oregon State University Digital Footprint. Basically, that means continuing to use Drupal for public-facing content, while moving to other more appropriate tools, especially SharePoint, for internal audiences. To start, we've replicated the Faculty & Staff page in SharePoint. This will make it easier to more securely offer and update information primarily aimed at our faculty and staff. Eventually, we will fully transition to the SharePoint page for content primarily useful to faculty and staff. For a little while, though, we will have both versions. Contact Ernie Colantonio with questions.

CEOAS Faculty & Staff SharePoint

Table of Contents

If you are looking for information about Faculty and Staff, go to the Directory of People page.

To Find on this page, use Ctrl-F (Windows, Linux, Chrome OS), ⌘-F (Mac), or tap (upload) then Find on Page (phone or tablet).

To return to the top of this page, press the Home key (many browsers) or ⌘-▲ (Command up arrow on a Mac)

This page was last updated May 5, 2025.

 

Safety, Risk, Liability

Human Resources

Employee Benefits

Hiring

Resignation/Retirements

  • Notify Karen Edwards

  • Please have your employee submit an offboarding request via the Employee Service Portal for processing.
    o    Once signed in click the HR tab, then Offboarding Request
    o    You can also search “Offboarding” in the search bar and select “Offboarding Request”

  • Retirements will also do this but please also contact Karen Edwards for help if you need a Courtesy Appointment, Emeritus request or Tenure Relinquishments and Academic Wage appointment.

Postdoc Hiring

Please see the Appointment and Recruitment of Postdoctoral Scholars and Fellows page for all the latest information about Postdoc offer letters and renewals.

Courtesy / Affiliate / Visitor

  • Prior to inviting a Courtesy/Affiliate/Visitor, CEOAS faculty must have approval from the Discipline Group and the Dean. Please contact CEOAS Faculty Affairs Admin Karen Edwards at least one month ahead of time to begin the process and send her the below items along with your nominee's CV.
  • ATTENTION: All GFNs now require a Courtesy appointment for someone external to OSU to serve on a graduate committee. As you start your Courtesy Request with Karen Edwards please also contact Lori Hartline to fill out the GFN request form. Due to FERPA regulations all Courtesy Appointments that are for membership on a graduate committee must have and maintain an OSU email. Please make sure your candidate for the appointment is willing to do this.
  • Karen Edwards will collect and submit all forms and documents required to get Dean Approval and submit to HR.
  • If you already know your candidate will need physical space or computer resources please fill out these forms and turn them in to Karen Edwards:
  • Courtesy/Affiliate/Visitor Associate/Fellow questions can be directed to Karen Edwards.
  • Visitors may also need to be appointed as Courtesy to have access to campus services.
  • Courtesy faculty status is typically used for collaborations that are expected to be for a period greater than one year up to 5 years. However, a visitor may be named a courtesy faculty member for a period of less than one year to ensure the access to the following privileges. All faculty outside of OSU serving on a graduate committee must now have a Courtesy Appointment.
    • Privileges: ONID; University ID card and associated privileges, such as joining recreational facilities, purchasing parking permits and using library services; inter-library loans.
  • Affiliate faculty: Appointment is usually one year or less but can be up to three years.
    • Privileges: Unit can request a sponsored University ID account and associated privileges are available, such as joining recreational facilities, purchasing parking permits and using library services. Inter-library loan services are generally available through the affiliate faculty member's home institution and/or their local library. (COMPLICATED)
  • CEOAS Guideline for Courtesy-Affiliate-Adjunct Faculty
  • OSU Courtesy Faculty Policy

Visa

CEOAS Employee Internal Actions

Karen Edwards is CEOAS first contact for the following actions:

  • LWOP
  • Sabbatical
  • Outside work - Please fill out the Request for Approval of Professional Outside Activities form and send it to Karen Edwards for signatures and submission.
  • Overload forms - Please use the HR PowerForm for your submission. It is at the bottom of the Overload Compensation page.
  • Courtesy, Affiliate, Visitor Appointments (see instructions below)
  • Retirement/Emeritus
  • Employee work visa (more information below under Hiring)
  • Academic faculty recruitment
  • PD changes - Fill out the Position Description Template found under “Position Description Template” on Class & Comp page for new position descriptions or only fill out the sections that have changed for updates to PDs. Once you have completed the new PD or the updates to the PD please send them to position.descriptions@oregonstate.edu and be sure to CC Karen Edwards. You may also send your template to Karen Edwards to have her forward it to position.descriptions@oregonstate.edu. If you have any questions, please contact Karen Edwards.

CEOAS HR Policies / Guidelines

OSU HR Links

New Employee Information

Keys

Telephones

Business Cards

OSU ID Card

  • Go to the OSU ID Center, Memorial Union Room 103, 541-737-2493. Take the 'Welcome Letter' that was emailed to you from the Business Center.

Email and Email Lists

Business Office

Purchasing

Equipment

Supplies

Personal Reimbursements

Travel

  • Airfare authorizations, hotel, registration fees, car, etc.: travel@oregonstate.edu
  • Foreign and domestic travel: travel@oregonstate.edu
  • The SAP Concur Travel & Expense system is now available for use.
    • Employees (including student employees) can access Concur through MyOregonState (search for "Concur").
    • Direct link to SAP Concur
    • OSU Travel and Expense Office has a page of Training resources, including Process Documents and Tip Sheets (NOTE: links coming soon)
    • Travel Policy
  • Non-OSU Candidate, Prospective Student, or Guest Travel - Instructions for Sponsor (if this is travel is for a Professor/Instructor rank Candidate talk to Karen Edwards)
    • Go to Travel and Expense Resources page and click on "Non-Employee Travel Reference Sheet" ( to give to non-employee so they know what they can claim if you have decided to reimburse for incidentals)
    • Go to Travel and Expense Resources page and click on "Non-Employee Reimbursement Form"
    • NOTE: links coming soon
  • International Travel Insurance
  • Relocation Allowance (link coming soon?)
  • Personal reimbursements for travel: travel@oregonstate.edu

Payables

Payroll

  • For payroll assistance, sea pay, questions about sick/vacation pay and time entry: payrollservices@oregonstate.edu
  • PAR forms: Vinay Ramakrishnan, 541-737-5203

Ship Operations

Research

Grants

Advancement Team

Ship Operations

Facilities

Rooms

Computing Labs

  • Computing Lab Schedules - RACS
  • Graduate Computing Labs (entry with key unless otherwise noted):
    • Weniger 502, key touch pad
    • Wilkinson 210, computer classroom
  • Undergraduate Computing Lab: Wilkinson 208

CEOAS Vehicles

Space Issues

Storage Space

Surplus Equipment

Field Equipment

Teaching / Academics

Course Support

Syllabi

Curriculum Proposals

(on Google Docs or Box; you will need to log in with your ONID)

Faculty Affairs

  • Yvette Spitz, Interim Associate Dean for Faculty Advancement
    • Karen Edwards, CEOAS first contact for Faculty Actions (Annual Reviews/Promotion and Tenure/Mid-Term Review/Senior Faculty Review)

Evaluations and Reviews

Promotion and Tenure

Communications and Marketing

CEOAS Communications and Marketing provides a variety of services focused on publicizing the college’s research and programs.

See the Communications and Marketing page to learn more. See who we are on the Communications and Marketing team page.

Event Support

If you are planning an event or hosting an exhibit, please fill out the Event Items Checkout Google Form to request exhibit materials (e.g., table cloth, banners, etc.). All exhibit items are located in the Student Services office, Wilkinson 104.

Work with CEOAS Communications and Marketing to promote your event.

Student Support Resources

Graduate

Graduate Student Funding Summer 2024

Graduate Admissions 2025

Undergraduate

Research and Academic Computing Services (RACS)

Dean's Office

College Mission

To pursue knowledge of the Earth system, to apply this knowledge to build a more resilient future, to integrate research with academic programs, and to create global citizens and scholars. CEOAS contributes to OSU’s status as a premier research institution, serving Oregon and the world.

Committees

CEOAS Awards

Recordings

General Operations

CEOAS Administration Building hours are 8 a.m. to 5 p.m., Monday through Friday.

Keys

Driving

Shipping and Receiving

U.S. and Express Mail

  • Campus/U.S Mail is picked up and delivered at CEOAS Admin
  • Outgoing U.S. Mail may be left at CEOAS Admin for pick-up (separate outgoing mail into stamped personal mail, work mail to be stamped, and Express Mail with completed labels and Campus Mail forms including Index to charge)

Shipping Overseas; Cruise or Expedition Shipping

Telephones

  • Quick-start guide:
    • to call another OSU campus phone: dial 7 and then the last 4 digits, e.g. 7-3504
    • to call a local Corvallis phone number: dial 9 and then 541 and then the 7-digit number, e.g. 9-541-766-6900
    • to call a toll-free number: dial 9 and then 1 and then the 10-digit number, e.g. 9-1-800-444-4444
    • to call a long-distance number: dial 9 and then 1 and then the 10-digit number, and after you hear the three tones, enter your long-distance authorization code
      • to get a long distance authorization code, contact Meaghan Deitz
  • OSU Campus Online Directory
  • New phones, phone moves, repairs, changes: Vikki Pointer
  • Conference calls or check out polycom phone: Vikki Pointer
  • Using your telephone
  • Voice mail information

Business Cards

CEOAS Brand Resources

Recycling

CEOAS Email Lists

Room Reservations

Purchase Request