Prior to inviting a Courtesy/Affiliate/Visitor, CEOAS faculty must have approval from the Discipline Group and the Dean. Please contact CEOAS Faculty Affairs Admin Karen Edwards at least one month ahead of time to begin the process and send her the below items along with your nominee's CV.
ATTENTION: All GFNs now require a Courtesy appointment for someone external to OSU to serve on a graduate committee. As you start your Courtesy Request with Karen Edwards please also contact Lori Hartline to fill out the GFN request form. Due to FERPA regulations all Courtesy Appointments that are for membership on a graduate committee must have and maintain an OSU email. Please make sure your candidate for the appointment is willing to do this.
Karen Edwards will collect and submit all forms and documents required to get Dean Approval and submit to HR.
If you already know your candidate will need physical space or computer resources please fill out these forms and turn them in to Karen Edwards:
Courtesy/Affiliate/Visitor Associate/Fellow questions can be directed to Karen Edwards.
Visitors may also need to be appointed as Courtesy to have access to campus services.
Courtesy faculty: Courtesy faculty status is typically used for collaborations that are expected to be for a period greater than one year up to 5 years. However, a visitor may be named a courtesy faculty member for a period of less than one year to ensure the access to the following privileges. All faculty outside of OSU serving on a graduate committee must now have a Courtesy Appointment.
Privileges: ONID; University ID card and associated privileges, such as joining recreational facilities, purchasing parking permits and using library services; inter-library loans.
Affiliate faculty: Appointment is usually one year or less but can be up to three years.
Privileges: Unit can request a sponsored University ID account and associated privileges are available, such as joining recreational facilities, purchasing parking permits and using library services. Inter-library loan services are generally available through the affiliate faculty member's home institution and/or their local library. (COMPLICATED)
A J-1 visa will be required if visitor is international and will be here for an extended period of time. See J-1 Exchange Visitor Program. We suggest visa requests happen at least 6 months prior to visit.
Short term international visitors may require a B-1 visa. See B-1 Business Visa
Go to Travel and Expense Resources page and click on "Non-Employee Travel Reference Sheet" ( to give to non-employee so they know what they can claim if you have decided to reimburse for incidentals)
If you are planning an event or hosting an exhibit, please fill out the Google Form below to request exhibit materials (e.g., table cloth, banners, etc.). All exhibit items are located in the Student Services office, Wilkinson 104.
If you have a public lecture, seminar, exhibit, or any other kind of event, here are some free resources you may consider to help promote. Please note that as the organizer, you are responsible for publicizing. Please also be mindful of your audience and whether a particular avenue is appropriate.
OSU Today
Items should be submitted to osutoday@oregonstate.edu. Submissions to “Upcoming Events” and “Lectures and seminars” must be under 60 words and must include time, date, location and admission price, if any. Submissions must include a short bolded headline. Hyperlinks may be included. Events must have a direct Oregon State connection and be open to the entire OSU community. Do NOT send them via PDF. More info: http://oregonstate.edu/osutoday/?p=6898
CEOAS calendar
Submissions to the OSU/CEOAS calendar can be made by anyone with an ONID, as long as they indicate "College of Earth, Ocean, and Atmospheric Sciences" as the Organization. The event must be CEOAS-related and include time, date, location, and a brief description or title. Please note that submission does not guarantee inclusion; If/when approved, your calendar event will automatically appear on the CEOAS website's Events Calendar page. See How to add an event to the OSU/CEOAS Calendar for detailed instructions.
On the Horizon
The weekly CEOAS newsletter, “On the Horizon,” is coordinated and distributed by CEOAS Communications. Please submit seminar listings, relevant announcements, photos to be considered for Photo of the Week, other newsletter materials, and subscription requests to Newsletter Submission or Request. Be sure to include the time, date, location, and a brief description or title. Submissions must be received by Wednesday at 5 p.m. to be included in the Friday edition.
GT Lectern
The Gazette-Times produces an online calendar of community events. Submit information to the GT calendar. You will need to create a free registration first.
Deadline: Friday, 5pm the week before you want your event published.
Paid advertising and additional promotion opportunities
If you have a large, college-wide event and are interested in paid advertising or want to discuss ways to distribute fliers to OSU and off-campus audiences, please see Vikki Pointer in the Dean’s office.
Student Support Resources
Adam Kent, Interim Associate Dean for Graduate Programs and Faculty Advancement
(Kira Hughes, Administrative Assistant)
College Mission
To pursue knowledge of the Earth system, to apply this knowledge to build a more resilient future, to integrate research with academic programs, and to create global citizens and scholars. CEOAS contributes to OSU’s status as a premier research institution, serving Oregon and the world.
CEOAS Administration Building hours are 8 a.m. to 4 p.m., Monday through Friday.
Note: The last week of December the CEOAS Administration Building will be locked, accessible only to those who have have a key.
Campus/U.S Mail is picked up and delivered at CEOAS Admin
Outgoing U.S. Mail may be left at CEOAS Admin for pick-up (separate outgoing mail into stamped personal mail, work mail to be stamped, and Express Mail with completed labels and Campus Mail forms including Index to charge)
OREGON STATE UNIVERSITY
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