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Prior to inviting a visitor, CEOAS faculty must have approval. Please submit the following to CEOAS Admin at email@example.com:
Upon Dean approval, CEOAS Admin will:
A J-1 visa will be required if visitor is international and will be here for an extended period of time. See J-1 Exchange Visitor Program
Short term international visitors may require a B-1 visa. See B-1 Business Visa
Visa questions can be directed to Biana Weatherford.
Visitor/Courtesy/Affiliate/Fellow/Adjunct questions can be directed to firstname.lastname@example.org.
Visitors may also need to be appointed as Courtesy or Affiliate to have access to campus services.
Courtesy faculty: Courtesy faculty status is typically used for collaborations that are expected to be for a period greater than one year. However, a visitor may be named a courtesy faculty member for a period of less than one year to ensure the access to the following privileges.
Privileges: ONID; University ID card and associated privileges, such as joining recreational facilities, purchasing parking permits and using library services; inter-library loans.
Affiliate faculty: Appointment is usually one year or less.
Privileges: University ID card and associated privileges, such as joining recreational facilities, purchasing parking permits and using library services. Inter-library loan services are generally available through the affiliate faculty member's home institution and/or their local library.
CEOAS Communications provides a variety of services focused on publicizing the college’s research and programs. Our specific services and skills are outlined here. Services are at no direct cost to you unless otherwise noted. Have questions about what we do or how we can help you? Please don’t hesitate to get in touch at the contact info provided below.
CEOAS Communications currently has five members:
Abby Metzger is a writer and the CEOAS Communications manager. She will answer questions about broad communications initiatives or media potential for a particular research project (see more below).
Crystal Barnes is a graphic designer. She can help with design and layout of high-level college publications and is responsible for large-format printing.
Ernie Colantonio is the web and database developer. He is responsible for developing and maintaining the college’s website and can answer questions about development of web pages for individual researchers or laboratories.
David Reinert is a true Renaissance man – videographer, drone operator, scientific illustrator and back-up poster guru.
Nancy Steinberg is a writer and editor who prepares feature stories, web content, social media posts and other text for college communications. Got a story worth sharing? Talk to Nancy!
We prepare feature stories about CEOAS research, faculty, students and alumni. These stories are disseminated via our website, social media outlets and other vehicles.
If you have a timely news story about your work, get in touch with us and we can help pitch it to the university press team. Press releases for CEOAS stories are written by Michelle Klampe, and you are welcome to reach out to her directly (email@example.com with cc to firstname.lastname@example.org. In order for Michelle to write a press release, she needs to know about relevant journal articles BEFORE THEY ARE PUBLISHED. Abby would be happy to provide guidance as to whether your research finding or paper is likely to be picked up by the university’s press office or whether there might be another outlet for publicity such as Terra magazine.
We produce two annual print publications — Research Highlights and Elements — as well as two electronic newsletters that summarize the research and educational work of CEOAS. In addition, we produce posters and signage for college events (provided appropriate lead time); brochures for the college and individual institutes such as OOI and PacWave; and occasional print pieces for the OSU Alumni Association, OSU Foundation, and outreach initiatives such as Salmon Bowl.
CEOAS Communications develops and maintains the main CEOAS web site at https://ceoas.oregonstate.edu/ including information in the Directory of People. Ernie can also answer questions about how to set up a site for a lab, research group, or individual.
CEOAS Communications operates CEOAS’s social media accounts. Have a comment or question about our Facebook or Twitter feeds? Contact us.
The weekly CEOAS newsletter, “On the Horizon,” is coordinated and distributed by CEOAS Communications. Please send seminar listings, relevant announcements, photos to be considered for Photo of the Week, and other newsletter materials to email@example.com.
We can print large-format posters on a 42-inch wide plotter ($1.50/sq. ft. to an index number). We ask that you give us a 48-hour notice that you need to print a poster. We often print same-day, but letting us know your poster is coming ahead of time is very helpful. Please provide posters in PDF format if possible.
Currently (as of fall 2019) there is NO self-service poster plotting available due to fire closures. OSU Printing and Mailing, NW Graphic Imaging, and Student Multimedia Services (free for students) are alternative poster printing venues. For questions about posters, see Poster Printing or contact firstname.lastname@example.org.
Limited scientific illustration services are available; contact David at email@example.com
We create outreach videos about CEOAS research and programs, and can help with Broader Impacts requirements. We also loan GoPro and other camera equipment to capture research/field work and experiential learning activities.
CEOAS Communications can review Broader Impacts statements, help craft narratives, assist in connecting researchers with appropriate campus groups (e.g., Pre-College Programs, SMILE), or help conceptualize ideas.
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If you are planning an event or hosting an exhibit, please fill out the Google Form below to request exhibit materials (e.g., table cloth, banners, etc.). All exhibit items are located in the Student Services office, Wilkinson 104.
If you have a public lecture, seminar, exhibit, or any other kind of event, here are some free resources you may consider to help promote. Please note that as the organizer, you are responsible for publicizing. Please also be mindful of your audience and whether a particular avenue is appropriate.
Items should be submitted to firstname.lastname@example.org. Submissions to “Upcoming Events” and “Lectures and seminars” must be under 60 words and must include time, date, location and admission price, if any. Submissions must include a short bolded headline. Hyperlinks may be included. Events must have a direct Oregon State connection and be open to the entire OSU community. Do NOT send them via PDF. More info: http://oregonstate.edu/osutoday/?p=6898
Submissions to the CEOAS calendar should be sent to CEOAS Communications. The event must be CEOAS-related and include time, date, location, and a brief description or title. Please note that submission does not guarantee inclusion; If/when approved, your calendar event will automatically appear on the kiosks throughout CEOAS buildings.
Please submit your CEOAS/OSU-related event to email@example.com and include the time, date, location, and a brief description or title. Submissions must be received by Wednesday at 5 p.m. to be included in the Friday edition.
Email CEOAS Communications if you think your event has social media appeal. (CEOAS currently has accounts with Facebook, Twitter, Instagram and LinkedIn). We reserve the right to evaluate the appropriateness of your event on social media.
The Gazette-Times publishes a once-weekly listing of community events, released every Monday. Events must be submitted by the Thursday prior. GT reserves editorial right to cut any items. Email: firstname.lastname@example.org.
Please send an email to email@example.com with the following information:
Deadline: Friday, 5pm the week before you want your event published.
If you have a large, college-wide event and are interested in paid advertising or want to discuss ways to distribute fliers to OSU and off-campus audiences, please see Angela Dammen in the Dean’s office.
Eric Kirby, Associate Dean for Academic Programs (Kira Hughes, Administrative Assistant)
Robert Allan, Director of Graduate Student Services and Development
Lori Hartline, Student Programs Assistant
Mary Chuinard, Director of Undergraduate Student Services
Stacey Schulte, Administrative Programs Assistant
Renee Freeman, Receptionist/ESGP Administrative Assistant