Log in 15 – 20 minutes before the start of the seminar to test equipment and admit committee members from the waiting room.
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Once the presentation is shared and the audio and video are ready you can start admitting other attendees from the waiting room.
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At the start of the presentation the major professor will introduce the defending student.
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During the presentation the co-hosts will monitor the waiting room and make sure that attendees stay muted and that there are no disruptions.
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For the Q&A portion of the seminar the major professor will advise the audience on how they will be taking questions. There are two options:
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Hand raising: in the participants window there is a raise hand option at the bottom of the window. The major professor will unmute each person in order and ask them to recite their question.
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Entering text questions in chat: Participants will type out questions and the major professor will read them aloud to the student to answer. The student can then ask for more detail if needed.
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Following Q&A everyone can unmute and clap and acknowledge the student’s hard work, just like we would in person!