• Budget / Justification review & consultation
  • Cayuse assistance and department level approval
  • Provide info on OSU policies that impact proposal submission & budget development
  • CEOAS Proposal Approval Process for Submission: Approval Process
  • Develop/maintain CEOAS proposal budget guidelines
  • Request Salary and Fringe Rates for Proposals
  • Creation & maintenance of generic and custom budget templates
  • Answer questions about solicitation requirements
  • Assist with incoming grant transfers
  • Assistance with Content Documents for proposals: including

EMAIL: Monica Kessel

  • Supporting Collaborative proposal development
  • Developing Diversity Equity and Inclusion Plans (DEIP), Promoting Inclusive and Equitable Research (PIER), and Broader Impacts (BI)
  • Proofreading /editing project description
  • Developing a research vision and proposal opportunity plan  
  • Setting-up and tuning Grant Forward  
  • Identifying funding opportunities
  • Providing competitive intelligence
  • Providing workshops and professional development in proposal related areas


  • Getting Started

    Cayuse is an internal grant and contract system that facilitates communication and tracking across the PI, OSRAA, and department/college approvers. All grants and contract proposals must be submitted through Cayuse. Cayuse reviewers will check your proposal documents against solicitation guidelines and can help catch errors before submission. Input into Cayuse also ensures that your money will be tracked appropriately when received and credit for your efforts given to the correct College. When you start a proposal, you will be assigned a number. Your information can be saved as you go and you can continue to edit as you have the information prior to submission. Consider starting this process early. There are many screens that can be filled in prior to finalizing your grant, making the final submission less stressful.

    Items to have before starting your proposal in Cayuse:

    • URL for request for proposals or download a copy of the request for proposals
    • Ensure that the entire team completed and submitted their annual conflict of interest form
    • Title and Abstract of project
    • Start and end dates
    • Budget
    • Budget Justification
    • Grant Narrative (Draft is acceptable)
    • If there is a subcontractor, you will also need:
      • Statement of Work
      • Budget
      • Budget Justification
      • Letter from subcontractor signed by an authorized official
  • Cayuse Step-by-Step Instructions
  • How to Set up CEOAS Routing in Cayuse SP
  • Cover Page Information
    Applicant Origanization Oregon State University

    Applicant Address

    Office for Sponsored Research and Award Administration
    A312 Kerr Administration Building
    Corvallis, OR 97331-2140
    Applicant Contact Information telephone: (541) 737-4933
    Institutional Authorizing Official Irem Tumer, Vice President of Research
    Institutional Authorizing Official E-mail and Telephone Office for Sponsored Research and Award Administration
    telephone: (541) 737-4933
    Financial Officer Aedra McCarthy
    telephone: (541) 737-4933
    Tax Identification Number 61-1730890
    CAGE Code 5D489
    NAICS (North American Classification System) 611310
    DUNS Number 053599908 Registration Expiration Date January 3, 2023
    Unique Entity Identifier (UEI) MZ4DYXE1SL98
    PHS Animal Welfare Assurance Number A3229-01
    USDA-APHIS Registration Number 92-R-0005
    AAALAC, Int'l Accreditation Number 001434 (achieved March 5, 2012)
    Human Subjects Assurance Number FWA00003920
    NSF Performing Organization Code 0032102000
    Carnegie Classification Doctoral/Research University-Extensive (previously called Research I)
    Commonly Requested Information | Research Office | Oregon State University
    • U.S. Senators: Ron Wyden, Jeff Merkley
    • U. S. Representative: Peter DeFazio

    4th Congressional District (Corvallis)

    County Benton County
    Checks to be Made Payable To Oregon State University
    Mailing Address for Payment A312 Kerr Administration Building
    Oregon State University
    Corvallis, Oregon 97331
    Official Authorized to Negotiate Contract Officers
    Administrative Official to be Notified if Award is Made Irem Tumer
    Facilities and Administration Rate Agreement Date 1/8/2019
    Cognizant Agency for Facilities and Administration Costs (otherwise known as Indirect Costs, Overhead, or F and A) Department of Health and Human Services (DHHS)
    Cognizant Agency Point of Contact Jeanette Lu 415-437-7831
    Tax Exempt Status Determination Oregon State University is described in section 170(c)(1) of the Internal Revenue Code and is eligible to receive contributions made for exclusively public purposes that are deductible as charitable contributions under the conditions and to the extent provided by law.  A letter to this effect from OSU's Controller is available upon request.
    OSU Financial Report  
  • OSU F&A Cost Rate Agreement
  • OSU Fabricated Equipment Unit Pre-approval Form
  • Statement for PIs Receiving No Salary Support in Proposal
    Budget Justification Statement for PIs Receiving No Salary Support in Proposal
    (To Avoid Cost Share Being Imposed upon the Project for the PI's Time)
    "Oregon State University assures that [faculty member] will make a contribution to this research project but that the expected level of effort is not a significant portion of the individual's overall effort."
  • Purchases of Computer/Laptop or Specialized Software (revised 7/1/15)
  • Software/Electronic Equipment Reimbursement
  • Budgeting for Visa Application Fees
  • Facilities and Equipment boilerplate
  • Facilities and Infrastructure Planning Form (Note: Form no longer needed, please include any additional needs on the Budget tab in Cayuse)

Notice all NSF Biographical sketches and Current and Pending documents must be converted to SciENcv.
You will not be allowed to upload the fillable forms after October 23, 2023. will verify that the document’s signature panel is intact.
SciENcv: Science Experts Network Curriculum Vitae (

OSU SciENcv on-demand, online Canvas modules: “Steps to Make your SciENcv Biographical Sketch in Less Time” and “Steps to Make your Current and Pending Other Support in Less Time.” Both are complete with step-by-step screen shots and instructions for new documents, updating existing documents, and for some troubleshooting. Each module is only 23 minutes (or less). If you are interested email Monica Kessel to get access.

OSU Library ORCID Resources

SciENcv: Integrating with ORCID - YouTube
-We strongly recommend that you watch the ORCID video so that you can link your publications more rapidly first. Otherwise, you will have to keystroke each one individually.

Open Research and Contributor ID (ORCID) Registration

SciENcv - My NCBI Help - NCBI Bookshelf (

Current and Pending FAQ FAQs on Current & Pending (Other) Support (

Required Forms or Formatting

Biographical Sketch and Current Pending located under SciENcv—no other format allowed as of Oct. 23, 2023 in

Collaborator and Other Affiliation Form (COA)
The editable 2023 COA Template is allowed and is provided here coa_template.xlsx (

NSF Letter of Collaboration–Recommended Text for Standard proposal (PAPPG 24-1, II-32-II-33)

While not required, the following format may be used in preparation of letters of collaboration:

“If the proposal submitted by Dr. [insert the full name of the Principal Investigator]
entitled [insert the proposal title] is selected for funding by NSF, it is my intent to
collaborate and/or commit resources as detailed in the Project Description or the
Facilities, Equipment and Other Resources section of the proposal.”

While letters of collaboration are permitted, unless required by a specific program solicitation, letters of
support should not be submitted as they are not a standard component of an NSF proposal.
Proposals that contain letters of support not authorized by the program solicitation
may be returned without review.

Letters of Collaboration additional information. Any substantial collaboration with individuals not included in the budget should be described in the Facilities, Equipment and Other Resources section of the proposal (see Chapter II.D.2.g) and documented in a letter of collaboration from each collaborator. Such letters should be provided in the supplementary documentation section of and follow the format instructions specified in Chapter II.D.2.i. Collaborative activities that are identified in the budget should follow the instructions in Chapter II.E.3.

Letters of Collaboration for MRI proposals are different but do have specific text to follow.

Data Management Plan Guidance

GEO Directorate Guidance & Examples

ENG Directorate Guidance and Policy

Office of OPP Guidance and Policy

BIO Directorate Guidance & Policy

CISE Directorate Guidance for DMP

STEM Education Directorate Guidance

NSF Collaborative Proposal Components

NSF submission of collaborative proposals from multiple organizations (PAPPG 24-1, II-36)

  • Must be submitted via
  • Require each non-lead organization to provide a PIN which is then added to the lead proposal (linked).
  • Verify within the solicitation, the title must begin with
    Collaborative Research: XXXXX

Required sections of the proposal   differ based on the organizational role.  The following sections are required for a collaborative proposal submitted by:

Lead Organization

  1. Cover Sheet
  2. Project Summary
  3. Table of Contents (auto-generated)
  4. Project Description
  5. Reference Cited
  6. Biographical Sketch(es)
  7. Budget
  8. Budget Justification
  9. Current and Pending Other Support
  10. Facilities, Equipment, and Other Resources
  11. Collaborators & Other Affiliations COA(s)
  12. Synergistic Activities
  13. Data Management Plan
  14. Mentoring Plan (if applicable)

Non-Lead Organization

  1. Cover Sheet
  2. Table of Contents (auto-generated)
  3. Biographical Sketch(es)
  4. Budget
  5. Budget Justification
  6. Current and Pending Other Support
  7. Facilities, Equipment, and Other Resources
  8. Collaborators & Other Affiliations COA(s)
  9. Synergistic Activities

Chapter II.D.2.i for additional guidance on the mentoring and data management plan requirements for collaborative proposals. NSF will combine the proposal submission for printing or electronic viewing.

Broader Impacts
Broader Impacts ideation resource from ARIS

Diversity and STEM: Women, Minorities, and Persons with Disabilities

Last updated June 21, 2024