New Student Orientation

The University hosts the Graduate School’s Welcome Week and CEOAS hosts a college-specific Incoming Graduate Student Orientation. You will receive multiple emails regarding these events, and they are on separate timelines. The CEOAS Orientation is required. Please place the dates below on your calendar.

Most incoming students will be participating in a CEOAS field course and will not be able to attend these Graduate School events. Incoming Geology students not participating in any field course would be encouraged to participate in the Graduate School’s Welcome Week. WRGP incoming grads please contact the WRGP Program if you have questions about your Incoming Graduate Orientation.

The Graduate School’s Welcome Week was recorded last year.

CEOAS College and Program Orientation Schedule

September 7th, Wednesday, 9:00 a.m. - 11:30 a.m., CEOAS New Student Orientation, Gillfillan Auditorium.

CEOAS Graduate Teaching Assistantship (GTA) Orientation

September 19th, Monday: GTA Orientation

8:45 a.m. - Noon, CEOAS GTA Orientation Part I, Burt 193. Organized by Robert Allan.

1:00 p.m. - 4:00 p.m.: PROGRAM GTA Orientation Part II: Afternoon: Graduate Program. Organized by Drs. Julia Jones and Frank Tepley.

Graduate Program Welcome Meetings

September 20th, Tuesday, note that time and location are approximate and will be updated as soon as confirmed.

Geography (GEOG): 1:00 p.m. - 3:00 p.m., Wlkn 203
Marine Resource Management (MRM): 12:15 p.m. - 3:00 p.m., Dimmick Lounge
     All-MRM including incoming, 12:15 p.m. - 2:00 p.m.
     Incoming-only, 2:00 p.m. - 3:00 p.m.
Ocean, Earth, and Atmospheric Sciences (OEAS): 1:30 - 3:00 p.m., Burt 193
Geology (GEO): 4:00 p.m. to 5:00 p.m. in Burt 193

Fall Graduate Field Courses

These start in early September, before term classes start

CEOAS offers three unique field courses for incoming graduate students. If you are unsure of which course to take, please consult your advisor.

GEOG 595 FIELD GEOGRAPHY OF OREGON: Depart OSU on Sunday 9/11, returning Saturday 9/17. Instructor: Aaron Wolf, aaron.wolf@oregonstate.edu

The group will meet from 12:00-1:50 on Friday, September 9th in WLKN 203 for a pre-trip meeting.  Trip dates are Sunday, September 11th - Saturday, September 17th

Participants will meet once a week during the term on Fridays  from 1:00 p.m. - 1:50 p.m. in WLKN 207 (regular term, 9/21 to 12/2)

OEAS 500 CASCADIA FIELD TRIP. Mandatory orientation meeting on September 8th, 1-4 p.m., Burt 193. Day trip Friday Sept 9th, 11:30 a.m. - 5 p.m. Main trip departs OSU Saturday, Sept 10th @ 7:30 a.m., returns Friday, Sept 16th by 5 p.m.  Incoming Geology graduate students are welcome on the Cascadia trip, please contact the instructor. Field Trip instructor: Rick Colwell, rick.colwell@oregonstate.edu

OC 515 OREGON COAST MATH CAMP. Math Camp will have a travel/move-in day approx Sept 6th and the camp will run Sep 7-16. Note that final dates will be confirmed soon. Instructor: Kipp Shearman, kipp.shearman@oregonstate.edu

GEOLOGY ORIENTATION FIELD TRIP. The Geology Field Trip is a fun and cohort-building local trip that is usually held over a long weekend early in the Fall quarter. Frank Tepley III, Geology Program Director, frank.tepley@oregonstate.edu

Some of the field courses require overrides for registration, if you get a SAPR error, please contact Julie.Barlow@oregonstate.edu and provide your name, OSU ID, and Course CRN from the Schedule of Classes for all override requests. Again, for specific questions about the field courses beyond registration, please contact the instructors via email as listed above.

General CEOAS Graduate Student contact email:

gradadvisor@ceoas.oregonstate.edu

  1. Please see the OSU Graduate School’s incoming graduate student links. Especially note the vaccination requirement and notification due-date within the Admitted Students link.
     
  2. INTERNATIONAL incoming grads: for your visa paperwork check-in, if you will be out on the Geography, Cascadia or Math Camp courses, you’ll make an appointment with OIS for a separate check-in appointment.  For information about document check-in, please see the Office of International Services pages and check back for Fall-startup information: Office of International Services
     
  3. Graduate Assistantship (GTA, GRA) new-hires: we are starting up fall assistantship hiring early/mid JULY. Incoming grads who have not been on OSU payroll will receive two sets of Docusign requests from OSU HR.
    1. The Appointment Letter, please read, sign, and KEEP a copy of this document.
    2. The New Hire Packet, note the requirement for remote verification for the I-9. This is actually easier than in the past, but it has to be an in-person verification.
       
  4. Graduate Student office/desk space questions should go to Robert Allan. While efforts to have space for all grads settled are continuing, if you have an immediate need for in-person space within the College’s buildings (most commonly Burt, Wilkinson, Weniger, Strand), please contact Robert via robert.allan@oregonstate.edu

MAIN INFORMATION SECTION:

  • CEOAS Grad Services Staff
  • Finalizing Admission to OSU
  • ONID and Registration
  • Arriving in Corvallis, includes Field Course plans and start dates
  • International Graduate Student Check-In
  • CEOAS Incoming Graduate Student Orientation
Stay Informed about COVID-19

OSU Response 
Benton County Response
Oregon Response

CEOAS Graduate Student Services

Adam Kent, Associate Dean of Graduate Programs and Faculty Advancement
Adam.Kent@oregonstate.edu

Robert Allan, Director of Graduate Services
Robert.Allan@oregonstate.edu

Lori Hartline, Graduate Student Programs Admin
Lori.Hartline@oregonstate.edu

OSU ONID Account, email, and Fall Registration
  • Your OSU ID number is on the Letter of Admission emailed from the OSU Graduate School. If OSU Graduate Admissions has requested transcripts via that memo, please addend to that request and reply per the emailed memo.
  • You will need your OSU ID number to set up your OSU ONID account via this link: ONID - OSU Network ID
  • Set up your OSU email
  • OSU ID Card
  • DISCUSS fall coursework plans with your major professor. You should discuss initial course options, especially the pre-term Field Courses, as working backwards from these will determine your arrival date plans.
  • Graduate Student Handbooks will be updated and available for Graduate Orientation in September. For current-year Handbooks (reference only), see:

    2021-22 Academic Year Graduate Handbooks

  • REGISTER FOR CLASSES
    You can register from any web location as long as you have an ONID account. 
    General registration for Fall term 2021 is open.
    Generally, CEOAS graduate courses do not fill fast, the exception being the Matlab course that the College offers (OC 512) and the OSU applied calculus and stats courses (MTH 581 series, ST 511 series). See below for required and/or optional Field Courses, some are degree-program specific
  • Office Assignments:  You will be assigned an office when you arrive in Corvallis.  Please contact Robert Allan.
Arriving in Corvallis

Please let us know when you are arriving in Corvallis.
If you are starting in summer for fieldwork or a cruise, please let us know ASAP.
It is recommended that you arrive in Corvallis by late August or early September in order to have time to get settled before it is time to begin student-related tasks, including pre-fall term field courses (see below!) There are some housekeeping activities that you can do before classes begin, and getting these out of the way will make for a less stressful startup.

CEOAS Association of Graduate Students (CAGS)

CAGS is a graduate student led organization and they have information and resources that will be useful to you as you transition to Graduate School.  Please take time to review their webpage.  CAGS has a section on relocation, along with other topics like professional development and outreach. 

Housing

There are a variety of ways to look for housing.You may also find the following web addresses helpful. You may also post an ad to the targeted listservs within CEOAS, contact Lori Hartline for those addresses.

OSU Schedule of Classes
Graduate Teaching Assistantships

These are assigned on a per-term basis by Robert Allan.  In August you will receive an email containing the Fall GTA course schedule.  You will be asked to provide your top 3 preferences.   I will try to accommodate everyone’s requests but please understand this is not always possible.  I’m hoping to have specific work assignments completed before September 1st.

Graduate Assistantships Insurance

If you are starting in the summer, between June 20th and September 15th, please notify Lori Hartline that this is the plan!

Your insurance begin-date is dependent on your position start date.

Position Start Date: 16th – last day of the month, coverage starts the 1st of the following month.

Coverage will end the last day of the same month that your position ends.

Hiring calendar: payday is last working day of the month.

  • Fall: September 16th - December 15th
  • Winter: December 16th to March 15th
  • Spring: March 16th to June 15th
  • Summer: June 16th to September 15th