CEOAS PROGRAM AND GTA ORIENTATION SCHEDULE: Final update

Monday, 9/20

9:00am - 11:30am, CEOAS New Student Orientation, Gillfillan Auditorium.
 
1:00pm -4:00pm, CEOAS GTA Orientation Part I: Organized by Drs. Julia Jones and Frank Tepley (ZOOM)

Tuesday, 9/21

8:45am - Noon: CEOAS GTA Orientation Part II: Organized by Robert Allan.
 
Afternoon: Graduate Program Welcome Meetings

Geography: 1:00pm - 3:00pm, Wlkn 203
MRM: 12:15pm-3:00pm, Dimmick Lounge
All-MRM including incoming, 12:15pm - 2:00pm.
Incoming-only, 2:00pm - 3:00pm.
OEAS:1:30-3:00 pm, Burt 193
Geology: 4:00pm to 5:00 pm in Burt 193

August 30th CEOAS Incoming Grads update:

CEOAS Incoming Graduate Student Orientation, main session
September 20th, 2021
9am

The CEOAS Incoming Graduate Student Orientation will be offered in-person in Gilfillan Auditorium.   We have moved to this location to provide more social distancing space for everyone.  Based on the OSU's Pathway to Fall plan, we hope everyone will feel comfortable to attending in-person orientation.  OSU will continue to monitor this plan as we proceed into September.  If you have questions or concerns about this, please contact Robert Allan (robert.allan@oregonstate.edu).

OSU Campus Map

July 9 release:

General CEOAS Graduate Students contact email: gradadvisor@ceoas.oregonstate.edu

  1. Please see the OSU Graduate School’s incoming graduate student links. Especially note the vaccination requirement and notification due-date within the Admitted Students link.
     
  2. Some of the field courses (eg OEAS 500) require overrides for registration, please contact lori.hartine@oregonstate.edu
     
  3. For specific questions about the field courses beyond registration, please contact the instructors via email as listed below. Note the correction to the DAYS for GEOG 595, we had those one-day-off in previous edits.
     
  4. Graduate Assistantship (GTA, GRA) new-hires: we are starting up fall assistantship hiring. Incoming grads who have not been on OSU payroll will receive two sets of Docusign requests from OSU HR.
    1. The Appointment Letter, please read, sign, and KEEP a copy of this document.
    2. The New Hire Packet, note the requirement for remote verification for the I-9. This is actually easier than in the past, but it has to be an in-person verification.
       
  5. Graduate Student office/desk space questions should go to Robert Allan. While efforts to have space for all grads settled are continuing, if you have an immediate need for in-person space within the College’s buildings (most commonly Burt, Wilkinson, Weniger, Strand), please contact Robert via robert.allan@oregonstate.edu

May 20 release:

  • CEOAS Grad Services Staff
  • Finalizing Admission to OSU
  • ONID and Registration
  • Arriving in Corvallis, includes Field Course plans and start dates
  • International Graduate Student Check-In
  • CEOAS Incoming Graduate Student Orientation [OSU Graduate School, CEOAS, program]
    • Dates for *required* CEOAS Graduate Student Orientation: Monday and Tuesday, September 20 and 21, currently via Zoom
    • Fall Term starts September 22, 2021
    • OSU Academic Calendar
  • Please be aware that the CEOAS oreintation schedule is subject to change. OSU continues to follow CDC guidelines and at present, large gatherings are currently discouraged.

Stay Informed about COVID-19

OSU Response 
Benton County Response
Oregon Response

CEOAS Graduate Student Services

Adam Kent, Associate Dean of Graduate Programs and Faculty Advancement
Adam.Kent@oregonstate.edu

Robert Allan, Director of Graduate Services
Robert.Allan@oregonstate.edu

Lori Hartline, Graduate Student Programs Admin
Lori.Hartline@oregonstate.edu

OSU ONID Account, email, and Fall Registration

  • Your OSU ID number is on the Letter of Admission emailed from the OSU Graduate School. If OSU Graduate Admissions has requested transcripts via that memo, please addend to that request and reply per the emailed memo.
  • You will need your OSU ID number to set up your OSU ONID account via this link: ONID - OSU Network ID
  • Set up your OSU email
  • OSU ID Card
  • DISCUSS fall coursework plans with your major professor. You should discuss initial course options, especially the pre-term Field Courses, as working backwards from these will determine your arrival date plans.
  • Graduate Student Handbooks, note these are 2020-2021 but can be used for reference.
    Updated versions will be available for Grad Orientation September 2021

    2020-21 Academic Year Graduate Handbooks

  • REGISTER FOR CLASSES
    You can register from any web location as long as you have an ONID account. 
    General registration for Fall term 2021 is open.
    Generally, CEOAS graduate courses do not fill fast, the exception being the Matlab course that the College offers (OC 512) and the OSU applied calculus and stats courses (MTH 581 series, ST 511 series). See below for required and/or optional Field Courses, some are degree-program specific
  • Office Assignments:  You will be assigned an office when you arrive in Corvallis.  Please contact Robert Allan.

    Arriving in Corvallis

    Please let us know when you are arriving in Corvallis.
    If you are starting in summer for fieldwork or a cruise, please let us know ASAP.
    It is recommended that you arrive in Corvallis by late August or early September in order to have time to get settled before it is time to begin student-related tasks, including pre-fall term field courses (see below!) There are some housekeeping activities that you can do before classes begin, and getting these out of the way will make for a less stressful startup.

    CEOAS Association of Graduate Students (CAGS)

    CAGS is a graduate student led organization and they have information and resources that will be useful to you as you transition to Graduate School.  Please take time to review their webpage.  CAGS has a section on relocation, along with other topics like professional development and outreach. 

    Housing

    There are a variety of ways to look for housing. Incoming students ask using the graduate student listserv.  Want-ad distribution to your discipline group of CEOAS grads is available. Contact Lori Hartline for this. You may also find the following web addresses helpful:

    New Student Orientation

    The University hosts the Graduate School’s Welcome Week and CEOAS hosts a college-specific orientation, for 2021, scheduled Monday September 20th and Tuesday 21st. You will receive multiple emails regarding these events.  Most incoming students will be participating in a CEOAS field course and will not be able to attend these Graduate School events.  Incoming Geology students not participating in any field course would be encouraged to participate in the Graduate School’s Welcome Week. 

    The CEOAS Orientation is required.  Please place those dates on your calendar.

    If you are not able to attend (currently via ZOOM) any of these required events, including first-week classes, due to religious, or other, observance or scheduling conflicts, please let us know as soon as possible.  WRGP incoming grads please contact the WRGP Program if you have questions about your Incoming Graduate Orientation (Cat Mullins, or Director Mary Santelmann).

    The Graduate School’s Welcome Week will be recorded and are posted here.  Those events start Monday, September 13th thru Wednesday, September 15th. 

    Fall Graduate Field Courses

    (These are in September, before classes start.)

    CEOAS offers three unique field courses for incoming graduate students.  If you are unsure of which course to take, please consult your advisor and the graduate student handbooks.

    GEOG 595 FIELD GEOGRAPHY OF OREGON: Depart OSU on Sunday 9/12, returning Saturday 9/18.

    The group will meet from 12:00-1:50 on Friday, September 10th in WLKN 203 for a pre-trip meeting.  Trip dates are Sunday, September 12th - Saturday, September 18th 

    Participants will meet once a week during the term on Fridays  from 1:00pm -1:50pm in WLKN 207

    Instructor: Aaron Wolf, aaron.wolf@oregonstate.edu

    ***Updated information coming soon.

    OEAS 500 CASCADIA FIELD TRIP. Mandatory orientation meeting on 09-09-2021.

    Plans are evolving and may change based on future guidance from the University and the State of Oregon. Updated information coming soon.

    OEAS 500 Cascadia Field Trip instructor: Rick Colwell, rick.colwell@oregonstate.edu

    ***Updated information coming soon.

    OC 515 OREGON COAST MATH CAMP.

    Math Camp will have a travel/move-in day on September 7 and the camp will run Sep 8-17.

    OC 515 Oregon Coast Math Camp instructor: Kipp Shearman, kipp.shearman@oregonstate.edu

    ***Updated information coming soon.

    GEOLOGY ORIENTATION FIELD TRIP

    The Geology Field Trip is a fun and cohort-building local trip that is usually held over a long weekend early in the Fall quarter. This year (2021-2022), the trip will either occur later in Fall quarter or be postponed until Spring break.

    Frank Tepley III, Geology Program Director, frank.tepley@oregonstate.edu

    ***Updated information coming soon.

    OSU Schedule of Classes

    Fall Graduate Student Hiring: graduate assistantships and selected fellowships

    Generally, paperwork for these appointments begins as early as mid-July. If you will be out of email contact for an extended period of time in August and early September, please notify us. This is critical as new hire processes have several components.

    Graduate Teaching Assistantships

    These are assigned on a per-term basis by Robert Allan.  In August you will receive an email containing the Fall GTA course schedule.  You will be asked to provide your top 3 preferences.   I will try to accommodate everyone’s requests but please understand this is not always possible.  I’m hoping to have specific work assignments completed before September 1st. 

    Graduate Assistantships Insurance

    If you are starting in the summer, please notify Lori Hartline that this is the plan!

    Your insurance begin-date is dependent on your position start date.

    Position Start Date: 16th – last day of the month, coverage starts the 1st of the following month.

    Coverage will end the last day of the same month that your position ends.

    Hiring calendar: payday is last working day of the month.

    • Fall: September 16th - December 15th
    • Winter: December 16th to March 15th
    • Spring: March 16th to June 15th
    • Summer: June 16th to September 15th