OREGON STATE UNIVERSITY
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Cayuse is an internal grant and contract system that facilitates communication and tracking across the PI, OSRAA, and department/college approvers. All grants and contract proposals must be submitted through Cayuse. Cayuse reviewers will check your proposal documents against solicitation guidelines and can help catch errors before submission. Input into Cayuse also ensures that your money will be tracked appropriately when received and credit for your efforts given to the correct College. When you start a proposal, you will be assigned a number. Your information can be saved as you go and you can continue to edit as you have the information prior to submission. Consider starting this process early. There are many screens that can be filled in prior to finalizing your grant, making the final submission less stressful.
Items to have before starting your proposal in Cayuse:
| COVER PAGE OR APPLICATION INFORMATION | |
|---|---|
| Applicant Origanization | Oregon State University |
|
Applicant Address |
Office for Sponsored Research and Award Administration A312 Kerr Administration Building Corvallis, OR 97331-2140 |
| Applicant Contact Information |
telephone: (541) 737-4933 e-mail: sponsored.programs@oregonstate.edu |
| Institutional Authorizing Official | Irem Tumer, Vice President of Research |
| Institutional Authorizing Official E-mail and Telephone |
Office for Sponsored Research and Award Administration email: sponsored.programs@oregonstate.edu telephone: (541) 737-4933 |
| Financial Officer |
Aedra McCarthy email: OSRAA.Finance@oregonstate.edu telephone: (541) 737-4933 |
| Tax Identification Number | 61-1730890 |
| CAGE Code | 5D489 |
| NAICS (North American Classification System) | 611310 |
| DUNS Number | 053599908 |
| SAM.gov Registration Expiration Date | January 3, 2023 |
| Unique Entity Identifier (UEI) | MZ4DYXE1SL98 |
| PHS Animal Welfare Assurance Number | A3229-01 |
| USDA-APHIS Registration Number | 92-R-0005 |
| AAALAC, Int'l Accreditation Number | 001434 (achieved March 5, 2012) |
| Human Subjects Assurance Number | FWA00003920 |
| NSF Performing Organization Code | 0032102000 |
| Carnegie Classification | Doctoral/Research University-Extensive (previously called Research I) |
| Commonly Requested Information | Research Office | Oregon State University | |
| CONGRESSIONAL INFORMATION | |
FEDERAL
CONGRESSIONAL DISTRICT |
|
| OTHER REQUESTED INFORMATION | |
| County | Benton County |
| Checks to be Made Payable To | Oregon State University |
| Mailing Address for Payment |
A312 Kerr Administration Building Oregon State University Corvallis, Oregon 97331 |
| Official Authorized to Negotiate | Contract Officers |
| Administrative Official to be Notified if Award is Made |
Irem Tumer sponsored.programs@oregonstate.edu |
| Facilities and Administration Rate Agreement Date | 1/8/2019 |
| Cognizant Agency for Facilities and Administration Costs (otherwise known as Indirect Costs, Overhead, or F and A) | Department of Health and Human Services (DHHS) |
| Cognizant Agency Point of Contact | Jeanette Lu 415-437-7831 |
| Tax Exempt Status Determination | Oregon State University is described in section 170(c)(1) of the Internal Revenue Code and is eligible to receive contributions made for exclusively public purposes that are deductible as charitable contributions under the conditions and to the extent provided by law. A letter to this effect from OSU's Controller is available upon request. |
| OSU Financial Report | |
Notice all NSF Biographical sketches and Current and Pending documents must be converted to SciENcv.
You will not be allowed to upload the fillable forms after October 23, 2023.
Research.gov will verify that the document’s signature panel is intact.
SciENcv: Science Experts Network Curriculum Vitae (nih.gov)
OSU SciENcv on-demand, online Canvas modules: “Steps to Make your SciENcv Biographical Sketch in Less Time” and “Steps to Make your Current and Pending Other Support in Less Time.” Both are complete with step-by-step screen shots and instructions for new documents, updating existing documents, and for some troubleshooting. Each module is only 23 minutes (or less). If you are interested email Monica Kessel to get access.
SciENcv: Integrating with ORCID - YouTube
-We strongly recommend that you watch the ORCID video so that you can link your publications more rapidly first. Otherwise, you will have to keystroke each one individually.
Open Research and Contributor ID (ORCID) Registration
SciENcv - My NCBI Help - NCBI Bookshelf (nih.gov)
Current and Pending FAQ FAQs on Current & Pending (Other) Support (nsf.gov)
Workbook Breakdown Structure (WBS) Handbook
DEI Tools and Guidance for Different Offices
Justice 40 Tool Identifying Disadvantaged Communities—marginalized, underserved, and overburdened by pollution to inform Justice40 decision making
Office of Science Community DEI Informational Resources
Promoting Inclusive and Equitable Research (PIER) Plan
Energy Exascale Earth System Model E3SM DOE 2022 DEIA Goals Summary
Example Final Report Including Attachments (Previous SOPO, Schedule, Budget, FWP)
DOE Data Management Plan Guidance
Required Forms or Formatting
Biographical Sketch and Current Pending located under SciENcv—no other format allowed as of Oct. 23, 2023 in Research.gov
Collaborator and Other Affiliation Form (COA)
The editable 2023 COA Template is allowed and is provided here coa_template.xlsx (live.com)
NSF Letter of Collaboration–Recommended Text for Standard proposal (PAPPG 24-1, II-32-II-33)
While not required, the following format may be used in preparation of letters of collaboration:
“If the proposal submitted by Dr. [insert the full name of the Principal Investigator]
entitled [insert the proposal title] is selected for funding by NSF, it is my intent to
collaborate and/or commit resources as detailed in the Project Description or the
Facilities, Equipment and Other Resources section of the proposal.”
While letters of collaboration are permitted, unless required by a specific program solicitation, letters of
support should not be submitted as they are not a standard component of an NSF proposal.
Proposals that contain letters of support not authorized by the program solicitation
may be returned without review.
Letters of Collaboration additional information. Any substantial collaboration with individuals not included in the budget should be described in the Facilities, Equipment and Other Resources section of the proposal (see Chapter II.D.2.g) and documented in a letter of collaboration from each collaborator. Such letters should be provided in the supplementary documentation section of Research.gov and follow the format instructions specified in Chapter II.D.2.i. Collaborative activities that are identified in the budget should follow the instructions in Chapter II.E.3.
Letters of Collaboration for MRI proposals are different but do have specific text to follow.
Data Management Plan Guidance
GEO Directorate Guidance & Examples
ENG Directorate Guidance and Policy
Office of OPP Guidance and Policy
BIO Directorate Guidance & Policy
CISE Directorate Guidance for DMP
STEM Education Directorate Guidance
NSF Collaborative Proposal Components
NSF submission of collaborative proposals from multiple organizations (PAPPG 24-1, II-36)
Verify within the solicitation, the title must begin with
Collaborative Research: XXXXX
Required sections of the proposal differ based on the organizational role. The following sections are required for a collaborative proposal submitted by:
Lead Organization
Non-Lead Organization
Chapter II.D.2.i for additional guidance on the mentoring and data management plan requirements for collaborative proposals. NSF will combine the proposal submission for printing or electronic viewing.
Broader Impacts
Broader Impacts ideation resource from ARIS
Diversity and STEM: Women, Minorities, and Persons with Disabilities
Last updated April 18, 2024